We’ve recently made updates to the Default Email for Sending Documents setting on the Zomentum platform to ensure it remains user-configurable, giving individual users control over their own email preferences when sending documents.


TABLE OF CONTENTS


Key Change: User Configurable Email Setting

  • Where to Find the Setting:
    The Default Email for Sending Documents setting has been moved to Settings -> Email Settings. This ensures that each user can configure their preferred default email address independently.


  • Why Was the Setting Moved?
    Previously, the Default Email for Sending Documents setting was part of the Preferences page, which was placed under admin control. Since this setting should always be user-configurable, we moved it to Email Settings to retain individual control over email preferences.


How the "Last Used Email" Option Works

If you frequently need to change which email address you use to send documents, we recommend selecting the “Last Used Email” option. Here’s how it works:

  • What It Does:
    The “Last Used Email” option remembers the most recent email address you used when sending a document. This means that you won’t need to manually update your default email address each time you switch between different email accounts.


  • How to Use It:
    In Settings -> Email Settings, you can choose “Last Used Email” as your default. From then on, Zomentum will automatically use the email address you last selected when sending your next document. This option is ideal for users who switch between personal email accounts and shared mailboxes (e.g., [email protected]) without needing to constantly adjust the default email setting.


Frequently Asked Questions

Why is the default email setting now under "Email Settings"?

The move ensures that individual users can manage their default email for sending documents. The Preferences page was recently placed under admin control, so we moved this setting to Email Settings to ensure users retain control over their email choices.


Can I still use a shared mailbox for sending documents?

Yes! Users can select a shared mailbox (e.g., [email protected]) as their default email under Settings -> Email Settings. This option is ideal for teams that want consistency in outbound communication.


How does Zomentum remember my last email selection?

If you choose the “Last Used Email” option, Zomentum will automatically default to the most recent email address you used to send a document. This allows for more flexibility without needing to manually update the default email each time.


What if I need to change my default email frequently?

Selecting the “Last Used Email” option is the best solution if you switch between multiple email addresses regularly. Zomentum will remember the last one you used, providing flexibility without needing constant manual adjustments.